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January 2026 Meeting Minutes

  1. Call to Order

  2. Approval of Agenda

  3. Approve Meeting Minutes

  4. Reports:

    1. Treasurer’s Report  - Motion by Cathy, 2nd by Christy, approved unanimously. 

      • Checking balance is $10,389

      • Expenses for Holiday Event will be broken out when autobooks is setup and more detailed income and expense reporting will be provided. 

      • Deposits – income from event and new members

      • JT and Cathy worked diligently making phone calls to increase our attendance at the holiday event

    2. Marketing  Report – Motion by JT, 2nd by Jodi, approved unanimously.

      • Report provided for website

      • Discussion around educational workshops, $10 for free members, free for paid partners

      • Future educational workshops we could reach out to local businesses and ask if they would like to provide snacks

      • Discussion around job fair on February 26th

      • Discussion around having morning business over breakfast events – suggestions of Slanesville General Store and Twisted Timbers in Capon Bridge, River House in Capon Bridge

      • Discussion around the newsletter

    3. Directors Report – Motion made by Cathy, 2nd by JT unanimously approved

      • Report handed out by Jackie

      • Discussion around annual meeting

      • Discussion around reciprocal memberships to surrounding counties chambers. 

      • Discussion around mini job fair for contractors event and if chamber hosts an event like this to assure all from chamber were invited

    4. Membership Committee Report – Motion by Christy, second by Jodi – unanimously approved

      o   Review of members who have not provided paperwork

      o   Review of members who have not paid

      o   Discussion around by laws and what representation is needed based on by-laws

    5. Programs Committee Report- no report

  5. Old Business

    1. Membership levels

      Reviewed and remaining the same

       

      By Laws – motion by Jodi to accept by laws as amended, 2nd by Statton – motion approved.

      Reviewed and discussed allowing paid partners to have VIP access for larger events, as well as attending some events unpaid

      Discussion on term limits

      Discussion on friends of the chamber vs. members as well as what entity representation we would require for the chamber

      Mit

  6. New Business

    1. Jackie has been researching applying for grants.  Most grants required a 501c3 in order to apply.   Research shows many chambers have foundations for the chamber in order to open the avenue of grant money. 

      -       Friends of the Chamber was a suggestion for the foundation name 

      -       New by laws, another board for the foundation, etc so more to come on the foundation.

    2. Discussed Directors Insurance – Jodi and Statton will work on this


     



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