May 2026 Meeting Minutes

Hampshire County Chamber of Commerce

Meeting Minutes

Romney Brew Station

May 6, 2026

I.         Call to Order – 10:03 AM

II.         Approval of Agenda – Motion to approve – JT Hott, 2^nd Cathy Simon – motion passed unanimously

III.         Approve Meeting Minutes – Motion to approve – Tina Ladd, 2^nd Christy Kauffman – motion passed unanimously

IV.         Reports:

·      Treasurer’s Report  - checking balance - $11,827.28

o      Motion to approve Christy Kauffman, 2^nd JT Hott motion passed unanimously

·      Directors Report – sent via email. Motion to approve Christy Kauffman, 2^nd Cathy Simon – motion passed unanimously

·      Membership Committee Report – Membership report up-to-date. Motion to approve Christy Kauffman, 2^nd LeeAnn Wiiki – motion passed unanimously

·      Programs Committee Report -  Meeting was held to discuss the rest of the year for speakers.  All slots have been filled. Motion to approve JT Hott, 2^nd Christy Kauffman.

·      Marketing  Report

o      Event Structure – discussed event structure again and named people for positions for the event on May 15^th Statton and Christy will be at the check-in table, JT will be a greeter and sell 50/50 tickets, Jodi and Jackie will be greeters and help out where needed. Tote with all supplies is ready to take to events and can be found upstairs at the Brew Station. 

o      Email Marketing has a 50% open rate. Marketing report to be sent at a later date

o      Motion to approve JT Hott , 2^nd Christy Kauffman – unanimously approved.

V.         Old Business

·      Hampshire on the Horizon – Cams Quick Lube won 1^st, Appalachian Wedding Chapel won 2^nd Blue Ridge Diversified won 3^rd, Cady CPR Solutions won the Bungee Ascend Award, Cams Quick Lube won the People Choice award, and Cady CPR Solutions LLC won the Executive Membership for the Chamber of Commerce. A set of questions need to be established to determine the winner for the Chamber of Commerce award next year.

·      Legislative Exchange Update – it was not well attended.  The date for next year will be early in April with more advertising and food and drink.

·      Cams Quick Lube held their Open House.  Seems to have been well attended

·      Time Capsule – a subcommitee will be formed to start the ball rolling with this.  Statton has offered to see about getting a nice granite container for us to use and Mayor Keadle said that we could place it in the park beside Town Hall.  More to come on this one.

·      Summer Harvest Festival – committee needs to be established. Location will be at White House on Main St on Tuesday July 28^th starting at 5pm

·      Hampshire County Day at the Capitol – more to come

·      Nonprofit status of the Chamber – approved and we are good to go

·      Chamber taxes 990 – JT is on top of this one.  He knows it has to be completed by the 15^th of May.

·      Directors Insurance – JT brought an application that Jackie signed for Travelers Insurance.  Other quotes will be acquired before the next meeting.

·      It was agreed that adding new people to the Chamber board should be put on hold till our member meeting in the 4^th quarter of the year. Doc Holiday (Capon Bridge Mayor) and Tessa (Slanesville Title) were mentioned to join our ranks

·      Friends of the Chamber (501c3) - Jodi will start working on this one now

·      Zoom account has been established for the Chamber and Membership email address has also been acquired.

·      Chamber board needs to decide if the AI bot that was built by LeeAnn Wiiki’s interns is going to be used.  It will cost about $100 a month to maintain which will be the responsibility of the Chamber.

VI.         New Business

·      May Networking event at Valley View Greenhouse – Sponsored by HCDA – Will have BBQ and fries. Chamber will provide water and sodas. Time is 4:30pm to 6pm

·      May Learning Series – Financial Planning for Business Owners taught by Mason Roach from the Bank of Romney

·      June Learning Series June 8^th by Jenna Gelow

·      June Networking event June 12^th 

·      June Hampshire Highlands Home Show 13^th – Subcommittee needs to meet on this ASAP

·      July Learning Series July 13^th – LeeAnn Wiiki

·      July 28^th Summer Harvest Festival – Needs Subcommittee

VII.         Communications/Public Comment

Additional communication from the Executive Director:

Full Throttle Customs will have another event on the 15^th of May. Check out Social media for details

The Redbird will have a soft open starting May 7^th but you must purchas online and pick up at the door.