August 2025 Meeting Minutes

Hampshire County Chamber of Commerce

Meeting Minutes August 6, 2025

Secretary’s Report   - updates on 501c6

1^st – John Todd Hott   

2^nd – Statton Clark

Approved unanimously

Treasurer’s Report   - Checking Balance - $3,656.54, all officers are signers on the account. Jaclynn Graybill (director) being added as a signer on the account.

Additional discussion around online banking, Jaclynn Graybill and John Todd Hott (treasurer) will have view only access on online banking.

Motion:

1^st Jodi Adams

2^nd Jaclynn Graybill

Approved unanimously            

Marketing Report – updated on memberships. 30 free members, 4 partners ($50), 1 business partner ($150). Anybody paying by check will have private form and membership committee will input online.

Motion:

1^st – Christy Kauffman              

2^nd – Jodi Adams

Approved unanimously

Director’s Report - Discussion around ribbon cutting at Willow Branch, they have joined the chamber.

Motion:              

1^st – Jodi Adams                               

2^nd – John Todd Hott

Approved unanimously

Old Business:   

Bank account – discussion around updating signers to include Jackie as she is making many of the purchases and is accessible for signing checks. Discussion on using debit/credit card, executive officers of board voted unanimously via email to apply for credit card and after some discussion group agreed.

501C6 – pending By-Laws/Articles of Incorporation which are in process.

Kickoff Event wrap up –

Pros – well received, attendance was approximately 70 people. Comfortable and welcoming. Emails collected for future email blasts. More discussion on how to get attendance from the larger companies in the area. Group committed to having discussions with larger companies.

Cons – Discussion around the dunk tank at the event and the process of obtaining water for the tank. Town of Romney will be reimbursed by an individual donor for the water provided by the fire department. More general discussion around event permits in the Town of Romney. The mayor of the Town of Romney shared the process of applying for event permits within the town boundaries.

I. New Business

a. Membership Invoicing – preference is to direct them to the website to sign up for memberships, Jenna did add a manual form online with the option to send a check. A printable version will be provided, and membership committee will input the manual information on the website. This will keep records of membership in one place for ease of use in future years.

b. Membership Payment (credit card fees/ach fees) – discussion on this, Chamber will absorb the cost.

c. Network events – there was separate discussion about having focus groups within the chamber and Jackie shared details around how this would work. Discussion ensued and determined we would revisit the opportunities as the membership grew.

d.After Hours Events – discussion around sponsoring events, paid vs. free attendees, and developing a schedule for future events. Majority tabled for future discussion; attendees will be charged as follows $10 member and $15 non-member to attend monthly chamber events. Christy Kauffman agreed to sponsor the September Chamber event and will report back to the chamber on pros and cons.

II. Communications/Public Comment 

III.Adjourn